JOB CODE: 43-6014 SALARY: $15.63 - $26.48
STATUS: Non-exempt, Full-time, Permanent DEPARTMENT: Compliance
LOCATION: Compliance REPORTS TO: Director
Telecommute: No Fleet: No
SUMMARY: Perform routine administrative functions to support operations, including answering and forwarding calls, various requisitions, organizing and maintaining paper and electronic files, and providing information or products to the public.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Create, maintain, and enter information into file servers, spreadsheets, and databases.
• Maintain records management database systems, including filing systems, inventory
• Use computers for various applications, such as database management or word processing.
• Operate office equipment, such as fax machines, copiers, or phone systems, and arrange for repairs when equipment malfunctions
• File invoices and statements to appropriate folders for the program
• Administrative support to the Director, and other program staff
• Prepare inter-office mail
SUPERVISORY RESPONSIBILITIES: There are no supervisor requirements for this position.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the required knowledge, skill, and/or ability. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Due to the sensitive nature of information and personnel files maintained within the office, must maintain strict confidentiality at all times.
EDUCATION AND/OR EXPERIENCE:
· Associate degree WITH
· 2 years experience in an administrative setting
OR
· High School Diploma AND
· Four years' experience in an administrative setting.
OTHER SKILLS AND ABILITIES:
· Strong financial background is an asset
· Proficiency with Access and Excel software
· Able to work independently, strong interpersonal and communication skills, tactful, empathetic communication style
Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
REASONING ABILITY: Ability to solve practical problems and deal with a variety of situations. Ability to interpret a variety of instructions in written, oral, diagram, or schedule form
The successful candidate must pass a drug test and background check prior to employment.
Applicants must submit letter of interest, resume, and supporting documents (certificates, degrees, licenses). Applicants that are eligible for native preference must include Tribal Identification Card, Status Card or letter to be eligible for Native Preference. All submissions can be emailed to human.resources@srmt-nsn.gov or by mail to Human Resources, Saint Regis Mohawk Tribe, 71 Margaret Terrance Memorial Way, Akwesasne, NY 13655. Due to our network security, we are unable to open hyperlinks. Applicants will need to attach their documents as a PDF or WORD files if emailing. Applicants must clearly outline that they meet the qualification requirements on their resume.
NATIVE PREFERENCE POLICY
The Saint Regis Mohawk Tribe strives to be an equal opportunity employer dedicated to the policy of nondiscrimination based on race, sex, marital status, sexual orientation, religion, national origin, age, physical disability, veteran status or any other non-job-related factor. Among qualified applicants, the SRMT will give preference to the qualified native applicant.
DRUG TESTING POLICY
All positions require the successful candidate to pass a drug test for illegal substances prior to employment being confirmed.
BACKGROUND CHECK
Some positions require candidate(s) to successfully pass a criminal background check prior to beginning employment, used solely for employment related purposes. Depending on the position there maybe multiple background checks.
INTERVIEW
Testing in the applicable skills may be required as part of the interview process.
EMPLOYEE COVID VACCINATION POLICY
Effective July 3, 2023, the Saint Regis Mohawk Tribe no longer requires the COVID-19 Vaccination for any positions within the organization, to include Health Services.